Job Description

BTG in partnership with the top ranked Insurance company in Florida has an immediate need for a Office Services Coordinator Requirements of the Office Services Coordinator
  • Associate degree and 3 or more years of related experience
  • Standard office practices and procedures
  • Shipping processes and delivery options for major shipping vendors USPS, FedEx, UPS, including customs requirements
  • Operating copying machinery and equipment
  • Operating personal computers, printers, and related software packages e.g., email, Microsoft Office suite
  • Excellent written and verbal communication
  • Must be Self-motivated, have attention to detail, and be able to work without direct supervision
  • Plan, organize, prioritize, and manage workload based on applicable deadlines
  • Relate effectively to others and as part of a team
  • Work a flexible schedule up to a maximum of 40 hours a week
  • Under emergency situations, may need to work occasional Saturdays, early mornings, or evenings

Benefits of the Office Services Coordinator
  • Qualify for your choice of health and dental plans within your first month.
  • Save for your future with robust 401(k) match, Health Spending Accounts and various retirement plans.
  • Tuition Assistance Program, paid certifications and continuing education programs.
  • Balance your life with generous paid time off and business casual dress.
  • Discounts on home and auto insurance products..
Responsibilities of the Office Services Coordinator
  • The Office Services Coordinator has several areas of responsibility: Facilities Administration, Office Services & Administrative Support.
  • The Office Services Coordinator must communicate and coordinate the status of responses to staff requests for assistance with facilities and office services.
  • Main person for interface between building management company, security card access provider, and management and staff regarding; office temperature, parking, employee security card access, and repairs.
  • Identify and address building maintenance needs e.g., clean carpet stains, repair holes in walls.
  • Monitor and respond promptly to staff inter-office communications inquiries/requests to the Office Services Group and keep team members informed.
  • Ensure break rooms are clean, stocked, and all equipment is in working order. Work with vendors when necessary.
  • Purchase and distribute office and housekeeping supplies.
  • Prepare mail and packages appropriately for pickup.
  • Operate mailing machine to process outgoing mail, including coordinating shipment, receipt, and distribution of mail as applicable as well as downloading updated shipping rates and replenishing available funds.
  • Maintain copiers and other equipment. Performing minor repairs, restocking supplies, troubleshooting, contacting service personnel when repairs need to be conducted.
  • Obtain necessary information to address issues and advise management in decisions e.g., solicit bids, identify contractors/vendors.
  • Assist with administrative support for internal projects.
  • Other duties as assigned.

If you believe that your skills and experience are a match for this position, please submit your most current resume and a recruiter will be in contact. Resumes can be submitted via e-mail to apply@btginc.com or apply on line at https://jobs.btginc.com. You may also give us a call at 904-998-9414 to speak to a Recruiter.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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